Online Portal

QPMA Online Accreditation Portal

QPMA has developed Australia’s first online accreditation portal for any medical accreditation sector.  The portal enables a facility to upload its evidence over time and to submit text, documents, video to support an accreditation review.  The portal has three key functions:

1. Online space for submission of evidence by a facility
2. Review space for survey team members.  This includes compilation of analysis and report writing
3. Adjudication space for the accreditation committee

As this is the first portal of its kind, it is has been developed from base code by Artlivemedia.

 

The beginning timelines of this project suggested concept development in the second half of 2014; architectural build in the first half of 2015; beta testing and piloting in the second half of 2015 and launching the portal for use by sites and facilities in Queensland in late 2015.  Because of the delay in announcement of the successful tendering organisation for intern accreditation work in Queensland and because of the complexity of the tasks of this portal, the project has stretched into 2016.  The concept design was completed by April 2015 with consistent meetings and planning between the QPMA team and the Artlivemedia team.  This involved discussion of conceptual frameworks and ‘what is the portal meant to achieve’ with selected key stakeholders in Queensland.  This included Medical Educator Officers, Director’s of Clinical training, and members of the QPMA accreditation committee.  The architectural build of the site, undertaken by Artlivemedia code developers was completed by August 2015.

 

Initially the QPMA team beta tested the portal internally however this was postponed after aspects of the portal were suggested for re-working. This included some minor glitches found during any beta-testing phase and some major restructuring that had not been included in the original brief to the design company.  Examples included the ability to print from all pages and the ability to navigate between different sections of the portal that had not been previously considered.   Artlivemedia worked on these changes and the portal was ready for a second round of beta testing in November 2015.

 

To assist this beta testing, Artlivemedia developed a series of training videos (for QPMA staff and for use later by personnel from facilities about to undergo an accreditation review).  The table below lists the videos available for training:

No. Who Topic Video Size
1 QPMA system administrator Add a Facility.mp4 14.68 MB
2 QPMA system administrator Add Facility Side Admin.mp4 35.06 MB
3 Facility Administrator Add a Site.mp4 14.22 MB
4 Facility Administrator Add Facility Users.mp4 24.62 MB
5 Facility Administrator Add New Application.mp4 144.47 MB
6 Facility Writer Write an Application.mp4 30.9 MB
7 Facility reviewer Review an Application.mp4 30.05 MB
8 Facility Approver Approval.mp4 12.38 MB
9 Facility Administrator Submit Application to QPMA.mp4 21.11 MB
10 QPMA system administrator Assign Surveyor Team.mp4 23.17 MB
11 QPMA system administrator Assign Standards.mp4 30.99 MB
12 Surveyor Rate Standards.mp4 26.82 MB
13 Surveyor team lead Update Status.mp4 5.87 MB
14 QPMA system administrator Update Status.mp4 17.07 MB
15 Surveyor team lead Conduct Site Survey.mp4 11.11 MB
16 QPMA system administrator export report.mp4 41.55 MB
17 Accreditation Committee QPMA Committee export report.mp4 41.55 MB

 

The online accreditation portal has strict privacy mechanisms to ensure that an individual who logs onto the portal is able to view only the content and evidence that is relevant to their involvement in the exercise.  Examples of this include:

  • Mechanisms to ensure the person at each facility responsible for their information on the portal has right to hand out log in codes to specific sub-components of the portal.
  • Firewalls to ensure only individuals associated with each facility are able to view information from only that facility.
  • Mechanism to ensure an individual who is involved with intern training at more than one facility reviews information only for the particular facility that has asked them to be involved in their accreditation activity.